Attendance

The Attendance page is your operational, day-to-day view of who came in, when, and for how long. It’s built for the morning check (“who’s late today?”) and same-week reviews, not historical analytics. For trends over weeks or months, use the General Report pages instead.

Getting there

Click Attendance in the left sidebar (calendar-check icon, second from the top).

What you’ll see

A filter bar at the top with:
- Quick Range: Today / Yesterday / This Week (sets the start and end dates for you)
- Start Date and End Date pickers
- Location (defaults to all locations)
- Status: All / Present / Late / Absent / Early Exit
- Staff Search: search by name or member code
- Export PDF and Export Excel buttons on the right
A summary strip showing six numbers for the current filter: Total Staff, Present, Late, Absent, Avg Work Hours, Over Time.
A grid with one row per member per day: Name, Date, Clock In, Clock Out, Hours, Status.
Status badges in the grid:
- ✅ On Time: clocked in within the grace period
- ⚠️ Late (Xh Ym): clocked in late, with minutes shown
- ❌ Absent: no clock-in for that day
- ⏰ On Time / Late, no clock-out: clocked in but didn’t clock out
- ⏰ Clock-in not recorded: incomplete record

Common tasks

See who’s late today

Open Attendance.
Leave Quick Range on Today.
Set Status to Late. The grid filters to only late clock-ins; the summary strip updates accordingly.

Inspect one member’s record

Click any row in the grid. A dialog opens with the member’s avatar, code, location, shift, exact clock-in/out timestamps, worked minutes, and late minutes.

Export the current view as PDF

Apply the filters you want (date range, location, status, search).
Click Export PDF. The file is named attendance-<location>-<date>.pdf and includes the summary numbers + the visible rows.

Note: PDF export requires an active subscription. If yours has lapsed, you’ll see a warning notification and no file will download.

Export to Excel

Click Export Excel in the filter bar.

Tips

Locked rows appear faded with reduced opacity. These are records from a period when your subscription wasn’t active: they’re read-only, and the Manual Correction option is hidden for them.
The Status filter has both server-side options (Present, Absent) and client-side options (Late, Early Exit): they all work the same way for you, but the late/early-exit filters operate on whatever’s already been loaded for the chosen date range.
“Avg Work Hours” only averages members who actually clocked in: members with zero hours don’t drag the average down.

Dashboard: same numbers, rolled up by location, for one date
General Report: historical analytics and per-tab CSV exports
Members: fix a missing or wrongly-coded member
Subscription: restore export and edit access if rows are locked