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WhatsApp Attendance Report

Use this tab to deliver your attendance report to a WhatsApp number on a schedule, so the people who need it get a short summary on their phone without opening the portal. Your organisation configures a single WhatsApp recipient here.

Getting there

Click Notifications in the sidebar, then open the WhatsApp Attendance Report tab.

What you’ll see

A single form:

  • Send attendance reports to WhatsApp : the master on/off switch. While it’s off, the rest of the fields are greyed out.
  • WhatsApp phone number : the recipient’s number.
  • Frequency : Daily, Weekly, Monthly, or Exceptions only.
  • Send time : when the message goes out, interpreted in Africa/Lagos time.
  • Day to send : only appears when the frequency is Weekly.
  • Consent checkbox : confirms the recipient agreed to receive WhatsApp messages. Required before you can enable delivery.
  • Save button.

Phone number format

The number is stored in E.164 format without the + , country code followed by the subscriber number, digits only. For a Nigerian number that’s 234 plus the 10-digit number, for example 2347079111242.

You can type it in the way that’s natural to you and TimePally normalises it:

  • 0703 000 0000 → 2347030000000
  • 703 000 0000 → 2347030000000
  • 2347030000000 → kept as-is

Common tasks

Turn on WhatsApp delivery

  1. Tick Send attendance reports to WhatsApp.
  2. Enter the WhatsApp phone number.
  3. Choose a Frequency and a Send time. For Weekly, also pick the Day to send.
  4. Tick the consent checkbox to confirm the recipient agreed to receive messages.
  5. Click Save.

Stop sending without losing the number

Untick Send attendance reports to WhatsApp and click Save. The number and schedule stay configured; switch it back on whenever you want to resume.

Defaults

A freshly enabled report uses sensible defaults you can change at any time: Daily frequency at 18:00 (6:00 PM) Africa/Lagos.

Enabling it during onboarding

New organisations can switch on daily WhatsApp summaries from the Onboarding Wizard without visiting this page. That step is optional, simply enter a WhatsApp number and agree to receive notifications. It sets up the same daily report you can fine-tune here later.

Tips

  • Consent is required to enable delivery, this keeps your messaging compliant with WhatsApp’s policies. You can withdraw it anytime by turning the report off.
  • Only one WhatsApp recipient is configured per organisation. To send to several people, use the Email Attendance Report, which supports multiple recipients.

Note: As with email reports, this tab only controls when the summary is sent and to which number. The contents come from the same data shown on the General Report pages.

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